Følg NORA på facebook for at få vores seneste anbefalinger om regionale nyheder og arrangementer 

By-laws

§ 1. Organizational Structure

The Committee for Nordic Atlantic Cooperation consists of up to 12 members, of whom up to 3 are chosen by the Home Rule Government of Greenland, up to 3 by the Home Rule Government of the Faroe Islands, up to 3 by the Government of Iceland, and up to 3 by the Government of Norway.

Members are appointed for a period of 4 years. The first Committee was appointed for the first time in 1995.

Each country and each self-governing region has one vote in the Committee.

Committee members shall have political, economic, technical or social development backgrounds. It is also important that the members have contact with the relevant authorities at the central or regional level.

The Secretariat of the Nordic Council of Ministers has the right to observer status at the meetings of the Committee.

§ 2. Areas of Responsibility

The Nordic Atlantic Cooperation shall help to strengthen collaboration in the areas where the participating parties have clear common problems, opportunities or interests. NORA shall carry out its mandate by initiating and supporting projects that promote cooperation among the individual countries / regions, the North Atlantic area in general, and the rest of the Nordic region and its neighbouring areas. Collaboration can be between the public authorities, both at the central and regional levels, private enterprise and individuals.

§ 3. Funding

The work of NORA is financed by annual appropriations stipulated in the budget of the Nordic Council of Ministers. The participating countries / regions shall actively strive to contribute to the overall economic funding needs of NORA.

§ 4. Activities

NORA shall prepare a multi-year strategic plan that sets out the overall priorities and focus of NORA activities. NORA shall also develop annual action plans that specify the actual actions to be taken in accordance with the agreed upon strategy plan.

NORA funding shall be used for strategic initiatives, project support, and administrative expenses.

Support provided to an individual project shall not exceed 50% of the total cost of the project.

NORA accounts shall be maintained in the currency used by the Nordic Council of Ministers. The fiscal year follows the calendar year. Subsequent to the Committees approval at its annual meeting, the annual financial statements, which shall be audited by a certified public accountant, along with an annual report shall be sent to the Secretariat of the Nordic Council of Ministers. The annual report shall also be sent to the governments of the countries / regions who appointed the members of the Committee for North Atlantic Cooperation.

§ 5. Committee, Work Groups and Administration

Committee
The Committee, which meets annually, constitutes a quorum with one member from each country.

All decisions are taken after review and discussion. The Committee shall strive to reach agreement on the basis of consensus. For adoption of decisions of principle, it is required that none of the representatives from the participating countries shall oppose the resolution.

At the annual meetings, the Committee shall:

  • Approve the financial statements and the annual report for the previous year
  • Review the implementation of the action plan for the current year
  • Discuss the action plan and the budget for the coming year
  • Approve funding for the projects
  • Discuss other issues brought to the Committee

The Committee shall elect the Chairperson and Vice Chairperson for one-year terms according to the agreed upon rotation among the participating countries.

The Committee may delegate decision-making authority to the Work Group and the Administration.

Work Group

The Committee shall select a Work Group (WG) from among the committee members with one member from each participating country. The WG shall be elected to serve one year at a time. If a WG member cannot participate in a meeting, another Committee member from that country shall, if possible, be delegated to attend in his/her place.

All decisions are taken after review and discussion. The WG shall strive to reach agreement on the basis of consensus. For adoption of decisions of principle, it is required that none of the representatives from the participating countries shall oppose the resolution. Between meetings, decisions may also be reached via the exchange of written documentation or by teleconference.

The Work Group shall:

  • Review the implementation of the action plan for the current year
  • Adopt the action plan and budget for the coming year
  • Approve funding for projects
  • Discuss other issues brought to the Work Group

The Work Group in fact carries out the tasks of the Committee between the annual meetings.

The Committee and the Work Group have the same Chairperson and Vice Chairperson.

The Work Group may delegate decision-making authority to the Administration.

The Administration
The Administration consists of the Central Secretariat, which works in collaboration with the other secretariats in the other areas and countries. The Central Secretariat is headed by an Executive Director, who is responsible for the daily activities of NORA.

The Central Secretariat is responsible for the preparation of cases / initiatives submitted to the Committee and the Work Group. The Work Group nominates the candidates for the position of Executive Director. The final decision on the appointment is taken by the Committee. The job description of the Executive Director is prepared by the Work Group and approved by the Committee. Subject to approval of the Work Group / Committee, the Executive Director appoints any necessary staff and drafts the relevant job descriptions.

The Committee may delegate decision-making authority to the Executive Director of the Central Secretariat, in consultation with the Chairperson of the Committee, regarding the allocation of funds up to 60,000 DKK per project (maximum 240,000 DKK per year). The Committee shall be advised in each case.

Where to locate the Central Secretariat shall be reviewed every four years.

§ 6. Project Management

For each project, the Central Secretariat selects a Project Management Team and arranges for top-level contact with a local institution / organization. The rules governing project management adopted by the Nordic Council of Ministers are to be followed.

All projects that receive financial support shall establish a Project Monitoring Group with a professional project manager approved by the Central Secretariat.

Appropriated funds shall not be distributed prior to the appointment of a Project Monitoring Group and the project manager. The residual appropriated support shall be paid out in instalments pursuant to the project management contract. The Central Secretariat may retain a portion of the financial support until the project is completed.

When the project is concluded, a final report, along with an audited financial statement, shall be submitted to the Central Secretariat.

Project funds shall be managed by approved accounting firms.

§ 7. Amendments to the By-laws

Proposed amendments to these By-laws shall be submitted to the Nordic Council of Ministers for approval.

Approved by the Nordic Council of Ministers (EK-R) September 30th 2008

Print
 
leatherdyke.cc